Data controller: QRT Group
As part of any recruitment process, the company collects and processes personal data relating to job applicants. The company is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.
The company collects a range of information about you. This includes:
The company may collect this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment, including online tests such as psychometric testing.
The company may also collect personal data about you from third parties, such as references supplied by former employers, information from employment background check providers and information from criminal records check or screenings. The company will seek information from third parties only once a job offer to you has been made and will inform you that it is doing so.
Data will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems (including email).
The company needs to process data to take steps at your request prior to entering into a contract with you. It may also need to process your data to enter into a contract with you.
In some cases, the company needs to process data to ensure that it is complying with its legal obligations and those required by the FCA or AMF. For example, it is required to check a successful applicant's eligibility to work in the UK before employment starts.
The company has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows the company to manage the recruitment process, assess and confirm a candidate's suitability for employment and decide to whom to offer a job. The company may also need to process data from job applicants to respond to and defend against legal claims.
QRT Group consists of Qube Research & Technologies Limited, Qube Research & Technologies Paris, Qube Research & Technologies Hong Kong Limited and Qube Research & Technologies India LLP.
For some roles, the company is obliged to seek information about criminal convictions and offences. Where the company seeks this information, it does so because it is necessary for it to carry out its obligations and exercise specific rights in relation to employment.
If your application is unsuccessful, the company may keep your personal data on file in case there are future employment opportunities for which you may be suited. The company will ask for your consent before it keeps your data for this purpose and you are free to withdraw your consent at any time.
Your information may be shared internally for the purposes of the recruitment exercise which may include managers in the business area with a vacancy and IT staff if access to the data is necessary for the performance of their roles.
The company will also share your data with our third party outsourced HR provider if they are involved in the recruitment process. However, the company will not share your data with other third parties, unless your application for employment is successful and it makes you an offer of employment. The company will then share your data with former employers to obtain references for you, employment background check providers to obtain necessary background checks and the Disclosure and Barring Service to obtain necessary criminal records checks (for France, credit reference is not required and criminal records check is provided by the candidate).
Your data may be transferred outside the European Economic Area (EEA) and shared with managers in other legal entities of the QRT Group. The local Information Commissioner inform by local QRT Data processor in case of transfer of new data outside of EEA. Where relevant, the local Information Commissioner will be informed by the local QRT Data Protection Officer in case of transfer of new data outside of EEA.
The company takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.
How long the company holds your personal data for will vary. The retention period will be determined by various criteria, including the purposes for which we use it and legal obligations.
If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which your data will be held will be provided to you in a new privacy notice.
As a data subject, you have a number of rights. You can:
If you would like to exercise any of these rights, please contact HR.Group@qube-rt.com
If you believe that the company has not complied with your data protection rights, you can complain to the Information Commissioner or CNIL.
You are under no statutory or contractual obligation to provide data to the company during the recruitment process. However, if you do not provide the information, the company may not be able to process your application properly or at all.
Recruitment processes are not based solely on automated decision-making.
Copyright © 2018 Qube Research & Technologies Limited and/or its affiliates. All rights reserved.